With email communication, your group becomes able to send and receive time-sensitive information relevant to all group members such as:
Announcements to support Al‑Anon/Alateen events, as well as A.A. events with Al‑Anon/Alateen participation that are connected to the Area.
Minutes taken at the business meeting so that all group members are made aware of decisions and discussions.
Last-minute meeting cancellations due to inclement weather.
As a group, you can determine if being responsible for email communication needs to be a new a service position or if it can be incorporated into a current position, like the Group Representative’s or Secretary’s. Here are some suggestions:
Create an email address that reflects the name of the group (i.e. MondayNightAFG)
Record email login and password with other general group information, so it can be easily passed on when it’s time to rotate service.
Pass around an email address sign-up list (like a phone meeting list) for any member of the group who wishes to receive group emails.
Protect email recipients’ anonymity by using the “Bcc” (aka blind copy) address line: When sending a group email, the sender places his or her email address in the “To” line and the other members’ email addresses in the “Bcc” line.