ARTICLE XII ~ COMMITTEES

  1. EXECUTIVE COMMITTEE. The Executive Committee is comprised of eight members. The Board of Trustees shall elect four members at each annual meeting. The elected members of the Executive Committee shall include three Al-Anon members, preferably not Trustees (“At-Large Members of the Executive Committee”), and an Al-Anon member of the administrative staff of the World Service Office. In addition, the Chairperson of the Finance Committee, the Chairperson of the Policy Committee, and the Executive Director of the World Service Office serve as members and the President as an ex-officio member of the Executive Committee by virtue of their positions. The Executive Committee shall meet at such times as the Board of Trustees may direct and shall have the power to act on behalf of the Board of Trustees in the intervals between meetings of the Board of Trustees.

The Committee shall report all such action to the full Board no later than the next meeting of the Board. The Board of Trustees shall elect one volunteer member of the Executive Committee as the Chairperson. The Executive Director is the Secretary.

The Chairperson of the Executive Committee serves as an ex-officio member of the Board of Trustees and in that capacity may participate in Board discussions but may not vote on any Board matters.

The President shall perform the duties of the Chairperson of the Executive Committee in that person’s absence.

Any At-Large Member of the Executive Committee unable to attend any meeting of the Executive Committee shall give advance notice of the absence to the Chairperson or Secretary of the Corporation and indicate the reason for the absence. Any At-Large Member of the Executive Committee who fails to attend two or more meetings per year for reasons deemed inadequate by the Executive Committee shall be subject to dismissal. In the event the Executive Committee determines that dismissal of an At-Large Member is appropriate for this reason, it shall recommend to the Board of Trustees such At-Large Member’s dismissal. The Board of Trustees may then take action to dismiss such At-Large Member and appoint a new At-Large Member to serve until the next annual meeting.

  1. EXECUTIVE COMMITTEE FOR REAL PROPERTY MANAGEMENT. The Board of Trustees shall appoint at each annual meeting the necessary members to complete an Executive Committee for Real Property Management consisting of five persons. The Executive Committee for Real Property Management shall include the Director of Finance and Operations, the Chairperson of the Finance Committee, and three Al-Anon members who are not Trustees nor At-Large Members of the Executive Committee. The Executive Committee for Real Property Management shall meet at such time as the Board of Trustees may direct but at least twice per year. The Board of Trustees delegates to the Executive Committee for Real Property Management the oversight and the management of the real property owned by the AI-Anon Family Group Headquarters, Inc. in accordance with Motion 6 of the 2011 World Service Conference. For the purposes outlined in Motion 6, the Executive Director and the Chairperson of the Board of Trustees are not ex-officio members of this Executive Committee and may not attend its meetings unless invited to do so. The nomination of the three Al-Anon members, who are not Trustees nor At-Large Members of the Executive Committee, for the Executive Committee for Real Property Management will be conducted by the Nominating Committee in consultation with the Conference Committee on Trustees. After said nominees receive traditional approval by the Conference, the Board will elect them.

The Board of Trustees shall elect annually one of the volunteer members, who are not Trustees nor At-Large Members of the Executive Committee, as the Chairperson of the Executive Committee for Real Property Management.

The Chairperson of the Finance Committee shall perform the duties of the Chairperson of the Executive Committee for Real Property Management in that person’s absence, or, once an opening has been declared, until a new Chairperson is appointed.

Any vacancy in the office of an At-Large Member of the Executive Committee for Real Property Management which occurs in any year between the annual meeting and the next World Service Conference may be filled until the next annual meeting by another Al-Anon member appointed to that position by the Board of Trustees.

  1. FINANCE COMMITTEE. The Board of Trustees shall appoint a Finance Committee consisting of the following members: The Treasurer of the Corporation, the President of the Corporation, the Chairperson of the Executive Committee, one other Trustee designated by the President, and the Executive Director. The Director of Finance and Operations shall serve in an ex officio capacity, and in that capacity may participate in committee discussions but not vote on any committee matters. The Treasurer shall be the Chairperson of the Finance Committee. The Executive Director is the Secretary. The Finance Committee shall plan the yearly budget of the World Service Office and shall render such other services as may be requested by the Board of Trustees.

The President shall perform the duties of the Chairperson of the Finance Committee in the absence of the Treasurer.

  1. POLICY COMMITTEE. The Board of Trustees shall appoint a Policy Committee consisting of the following members: Trustees, At-Large Members of the Executive Committee, and the Conference members of the WSO administrative staff. The Chairperson of the Policy Committee shall be appointed by the Chairperson of the Board of Trustees. The Policy Committee shall consider AlAnon policies particularly in relation to Al-Anon’s Traditions, make recommendations to the Board of Trustees, and render such other services as the Board of Trustees may request.

The President shall perform the duties of the Chairperson of the Policy Committee in that person’s absence.

  1. NOMINATING COMMITTEE. At each annual meeting of the Board of Trustees, the Chairperson of the Board appoints the Chairperson of the Nominating Committee, with Board approval. After the annual meeting, the Chairperson of the Nominating Committee, in consultation with the Chairperson of the Board, appoints current Trustees to serve as the members of the Nominating Committee. Whenever possible, at least one of the members must be from Canada.
  1. The Board of Trustees may form and appoint such other committees as they may from time to time determine appropriate.
  1. Committee members with the exception of the Executive Committee for Real Property Management shall hold office for a term of one (1) year. Executive Committee for Real Property Management members shall hold office for a maximum of one three (3) year term or part thereof.
  1. Committee members shall serve without remuneration but shall be entitled to payment of reasonable expenses.
  1. Any Committee member may be removed from office for cause by affirmative vote of two-thirds of the Trustees.